[Main Library] (PAST POSTS) Preventive Measures against Coronavirus Disease 2019 (COVID-19)

Although we always hope to provide you with the best experience, Kyoto University Main Library currently limits the services and the use of library facilities in order to prevent the spread of COVID-19. We sincerely apologize the inconvenience this may cause and appreciate your kind cooperation.

Updates:

April 7, 2020 - The Main Library to be closed from April 9 to May 6
April 1, 2020 - Urgent Notice Regarding Measures Against the COVID-19
March 27, 2020 - Additional measures starting March 31, 2020
March 17, 2020 - Rare/semi-rare materials service suspension
March 6, 2020 - Special measures concerning the due dates of library materials you have borrowed

[Information added on April 7, 2020]

The Main Library to be closed from April 9 to May 6

The Main Library will be closed from Thursday, April 9 to Wednesday, May 6, during the period when the university’s classes are canceled. This is a measure to further reduce settings where many and unspecified people gather and to secure the safety of our community members, responding to the growing concern over the spread of COVID-19 and the declaration of a state of emergency on April 7.

Borrowing service will be provided only in the following limited way.

1. Borrowing items held by the Main Library
   • Send email to the below email address to reserve item(s)
     • • Sending email address: lending660[at]mail2.adm.kyoto-u.ac.jp (replace [at] with @)
       • State clearly in the email your name, student ID, title(s), volume number(s) and item ID(s).

• • The numbers of items you can borrow, the borrowing period and the times to extend the period are as stated below.

• • The number of items you can borrow includes the number of items you have already borrowed.
    Please note that books bound in traditional Japanese styles located in the B3 floor cannot be borrowed.
  • You can pick up the item(s) from 13:00 on the next opening day for three days at the Main Library’s service counter which is open from 10:00 to 16:00. Please bring your library user card (student/faculty ID) with you.
  • You can extend the borrowing period through MyKULINE to up to three months (increased from the normal rule), unless other users have reserved them.
  • Return the item(s) to the book post.
  • You can also return them by postal mail or other delivery services (Items borrowed from libraries other than the Main Library are excluded).
    • • Sending Address: User Support Division, Kyoto University Main Library
        Yoshida Honmachi, Sakyo-ku, Kyoto 606-8501, Japan
        TEL 075-753-2632
      • Pack the library materials appropriately so that they are not damaged in transit.
      • Specify on the package that library materials are inside.
      • Users are to pay the delivery fee.
      • Keep the copy of the delivery invoice in case of accidents.

2. Borrowing and document delivery service from KU libraries other than the Main Library

• • Although we continue the service, please understand that your application may take more time than usual to be processed or even be canceled, because many libraries are now closed responding to the declaration of the state of emergency.
  • You can pick up the book(s) at the Main Library's service counter which is open from 10:00 to 16:00.
  • Return the book(s) at the Main Library’s service counter which is open from 10:00 to 16:00.

3. Borrowing and document delivery service from libraries outside Kyoto University

• • The same rule as the above item 2 applies.
  • Since the Main Library is closed, you cannot borrow books for reading room use only.
  • Return the book(s) at the Main Library’s service counter which is open from 10:00 to 16:00.

(PAST POSTS)
[Information added on April 1, 2020]

Urgent Notice Regarding Measures Against COVID-19

Responding to the rising concern over the spread of the novel coronavirus infections, the Main Library will take the following measures from Saturday, April 4, 2020 until further notice, in order to prevent the spread of the infectious disease and maintain the study environment in the library.

1. The Main Library will be closed on Saturdays, Sundays and national holidays.

2. Starting Monday, April 6, 2020, the opening hours of the Main Library will be shortened to from 8:45 to 18:00 on weekdays.

3. The Study Room 24 will be closed.

4. The stack rooms on the basement floors and the PC area on the 3rd floor of the Main Library will be available as follows (available hours shortened):

• • Stack rooms: 9:00-17:00
  • PC area: 8:45-17:45

5. The use of OSL terminals in the PC area on the 3rd floor will be restricted as follows:

• • The OSL terminals are available only for the purpose of the class registration and the viewing of online classes.
  • Please consider for other users and do not keep the place to yourself for too long.

6. The counseling service at the Study Support Desk will be suspended.

We ask users visiting the library to:

• • Wash your hands frequently.
  • Avoid closed spaces where ventilation is poor and crowded places.
  • Avoid close contact with other individuals; hold conversations from a distance of at least each other’s arm’s reach.

[Information added on March 27, 2020]

Additional measures starting March 31, 2020

Starting Tuesday, March 31, 2020, the Main Library will implement the following additional measures to prevent the spread of the novel coronavirus and maintain our students’ study environment.

1. Users should not be seated next to each other.

• • • • Do not use the desk space with the sign “Unavailable” to keep distance from other users.
      • Please consider for other users and do not hold a seat by leaving your bag.
      • While the library staff continue to clean the facilities, please wash your hands frequently and cooperate in opening windows to let fresh air in.

2. The Study Room 24 will be closed at 22:00 on weekdays from April 1, 2020 until further notice. (There is no change on weekends and holidays.)

3. The following areas will be open for the purpose of self-learning, meaning conversations with other users are not allowed.

4. Admission to the library will be suspended for users with a library card for a graduate.

5. The number of items you can borrow and the time to extend the borrowing period will be increased.

• • • • You can borrow up to 10 items from the open shelves, so that you can study home.
      • You can also extend the borrowing period five times for items from the open shelves and two times for items from the stacks, unless they are reserved by other users.
        
        

[Information added on March 17, 2020]

Rare/semi-rare materials service suspension

The Main Library suspends the use of all the materials stored in the rare materials storage and the semi-rare materials storage, including dissertations and Kanpō (Japanese government gazette), effective from March 18, 2020 until the day to be determined.

[Information added on March 6, 2020]

Special measures concerning the due dates of library materials you have borrowed

(1) Users with the library cards (student ID cards) that expire on or after April 1, 2020

Due dates for books originally on or after March 3, 2020 are extended to April 15, 2020.
Please note that journals should be returned by the original due dates.

*How to check the expiration date of your library cards
-Check the date printed on the cards (see Types of library cards).
-Using MyLUNIE. You can also check your due dates for books.
-Ask us by e-mail: User Support Division, Kyoto University Main Library unyou660@mail2.adm.kyoto-u.ac.jp

(2) Users who belong to Kyoto University after April but have the library cards (student ID cards) that expire on or before March 31, 2020

Please contact the Main Library in order to extend the due dates as stated above (1).

(3) Users who leave Kyoto University after April and have the library cards (student ID cards) that expire on or before March 31, 2020

Due dates are not extended. Please return library materials by the original due dates by visiting the library or sending them back by postal mail or other delivery services.

(4) How to return books by postal mail or other delivery services

Books and journals held by Kyoto University Main Library (excluding library materials held by other libraries) can be returned by postal mail or other delivery services.

Sending Address:
User Support Division, Kyoto University Main Library
Yoshida Honmachi, Sakyo-ku, Kyoto 606-8501, Japan
TEL 075-753-2632

• • • Pack the library materials appropriately so that they are not damaged in transit.
    • Specify on the package that library materials are inside.
    • Users are to pay the delivery fee.
    • Keep the copy of the delivery invoice in case of accidents.
      
      

[Information posted on March 3, 2020]

In order to prevent COVID-19 from spreading within the facilities, Kyoto University Main Library implements the following measures.

PERIOD: From March 4, 2020 until the date to be determined

• • 1. Those suspected to be infected are not admitted to the library.
       We also ask those with symptoms typically caused by COVID-19 to refrain from visiting the library.
       The symptoms include fever, cough, sneezing and fatigue.
    2. Admission to the library is limited to Kyoto University members (including graduates and retired faculty and staff) only.
    3. Common Study Rooms, Study Cubicles, Media Commons, Media Theater and Learning Commons are closed.
       Although study counseling at the Study Support Desk is available, users are required to wear masks.
    4. Please cooperate in measures against infectious diseases including COVID-19.
       
       • Wash your hands
       • Wear a mask
       • Keep a distance from other users in the reading rooms

Kyoto University Main Library’s opening hours are currently not changed and Study Room 24 is available.
However, we may change the opening hours or close the facilities depending on the situations.
Please check the latest updates on our website.

REFERENCES:
Kyoto University’s Policy on the Novel Coronavirus (COVID-19) (Ver. 4)
Measures against Infectious Diseases(Ministry of Health, Labour and Welfare, Japan)

[Main Library User Support Division]

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