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Application / Issue of library card for graduate

Graduates who have a library card for graduate:
  • May enter the main library, access the stacks, and browse materials.
  • Are not permitted to borrow library materials.
  • The card is valid for five years from the date of application.

Prior to applying

■ Graduates who CAN Apply for a Library Card
    Those who have graduated at Kyoto University.
    Students who have withdrawn from a master's course or doctoral course with research guidance approval at Kyoto University.
■ Those who CANNOT Apply for a Library Card
    Students who are still enrolled at Kyoto University
    Students who are continuing their studies or work at Kyoto University
    Students who have been enrolled as non-degree students (non-degree students, auditing students, research students, etc.)
    Undergraduate students who have withdrawn from Kyoto University
    Those who have overdue books at Kyoto University Main Library or other libraries.
    Doctoral Dissertation

How to apply

■New/Replacement
We accept applications online. Please complete the application form here.
* Those who have graduated/ completed the Faculty of Letters/ Graduate School of Letters should apply to the Letters Library.
The Library of the Graduate School of Letters and Faculty of Letters →Please contact the Letters Library by email.

■Renewal
* This is required when there is a change in contact information or every 5 years.
We accept applications at information counter of the Main Library on the 1st floor 9:00-20:00 on Weekdays, 10:00-18:00 on Weekends & holidays.
Please check our opening schedule in advance.
You can renew before or after the expiration date. Necessary documents are as below:
  • Your library card for graduate
  • An identity on which your current address is printed (such as driver’s license, health insurance card, etc.)
 

How to receive your card

  • After the card is issued, we will contact you by e-mail. Please come to the library to receive your card.
  • The library card must be handed to the user in person. The card will not be sent by post or sent to a proxy.
  • Reception time: 9:00-20:00 on Weekdays, 10:00-18:00 on Weekends & holidays
    *If the library is closed, you will not be able to receive your card. Please check our opening schedule in advance.
  • Necessary documents
      You need to submit either the original of your graduation certificate OR a copy of your diploma.
       *Please note that we will not return the document to you.
       *In case of replacement, you do not need to submit the document.
      An identity on which your current address is printed (such as driver’s license, health insurance card, etc.)

Notes

  • You can receive your card in about one week after you apply. *Please note that it may take longer during Golden Week, summer holidays, year-end and New Year holidays.
  • Non-KU users, including graduates, are requested to refrain from entering the main library during the examination period of Kyoto University.
  • During the examination period of Kyoto University, New issue, replacement, and renewal procedures for library card for graduate will be suspended.
  • If one year has passed from the date of application without completing the issue process, the application will be invalidated.
  • For details on using your library card for graduate at other Kyoto University libraries, please contact each library directly.
 
【User Service Section 2025.2.3 Last Updated】