Application / Issue of library card for graduate
Graduates who have a library card for graduate:- May enter the main library, access the stacks, and browse materials.
- Are not permitted to borrow library materials.
- The card is valid for five years from the date of application.
Prior to applying
■ Graduates who CAN Apply for a Library Card- Those who have graduated at Kyoto University.
- Students who have withdrawn from a master's course or doctoral course with research guidance approval at Kyoto University.

- Students who are still enrolled at Kyoto University
- Students who are continuing their studies or work at Kyoto University
- Students who have been enrolled as non-degree students
(non-degree students, auditing students, research students, etc.)
- Undergraduate students who have withdrawn from Kyoto University
- Those who have overdue books at Kyoto University Main Library or other libraries.
- Doctoral Dissertation
How to apply
■New/ReplacementWe accept applications online. Please complete the application form here.
* Those who have graduated/ completed the Faculty of Letters/ Graduate School of Letters should apply to the Letters Library.
The Library of the Graduate School of Letters and Faculty of Letters →Please contact the Letters Library by email.

■Renewal
* This is required when there is a change in contact information or every 5 years.
We accept applications at information counter of the Main Library on the 1st floor 9:00-20:00 on Weekdays, 10:00-18:00 on Weekends & holidays.
Please check our opening schedule in advance.
You can renew before or after the expiration date. Necessary documents are as below:
- Your library card for graduate
- An identity on which your current address is printed (such as driver’s license, health insurance card, etc.)
How to receive your card
- After the card is issued, we will contact you by e-mail. Please come to the library to receive your card.
- The library card must be handed to the user in person. The card will not be sent by post or sent to a proxy.
- Reception time: 9:00-20:00 on Weekdays, 10:00-18:00 on Weekends & holidays
*If the library is closed, you will not be able to receive your card. Please check our opening schedule in advance. - Necessary documents
- You need to submit either the original of your graduation certificate OR a copy of your diploma.
*Please note that we will not return the document to you.
*In case of replacement, you do not need to submit the document.- An identity on which your current address is printed (such as driver’s license, health insurance card, etc.)
Notes
- You can receive your card in about one week after you apply. *Please note that it may take longer during Golden Week, summer holidays, year-end and New Year holidays.
- Non-KU users, including graduates, are requested to refrain from entering the main library during the examination period of Kyoto University.
- During the examination period of Kyoto University, New issue, replacement, and renewal procedures for library card for graduate will be suspended.
- If one year has passed from the date of application without completing the issue process, the application will be invalidated.
- For details on using your library card for graduate at other Kyoto University libraries, please contact each library directly.