[Library Network] Conditions of Use and Licensing Restrictions for E-Resource
Prohibited Actions When Using Electronic Resources
Mass Downloading Strictly Prohibited
- Automated operations or bulk downloads using programs
- Rapid consecutive clicks (prohibited even manually)
- Access via browser prefetch functions
- Copying, redistribution, or use beyond personal purposes
Cases of Unintentional "Excessive Access"
Cases where actions are considered "attacks" by system specifications are increasing, even without malicious intent.
Multiple people in a lab divided download tasks manually. Since the access source (university IP) was the same, it was detected as concentrated access in a short period.
Clicking through HTML abstracts and full texts one after another. Even without opening PDFs, the request frequency to the server was considered "downloading".
The "auto-import PDF" setting in reference management software was ON, causing repeated mass access in the background.
A book fell on the keyboard, holding down the F5 key (refresh). Hundreds of accesses were recorded in just a few minutes.
Essential! Settings Review Checklist
Reference Management Software (Turn OFF Auto-DL)
Prevent unintended background communication.
| Paperpile | Settings > Storage & Sync OFF "Automatically download PDFs" |
|---|---|
| EndNote Click Mendeley |
Disable the extension or uncheck "Automatically add PDFs" in settings. |
| Zotero | Do not run "Find PDF" on multiple selections. Turn OFF Connector proxy settings when off-campus. |
| ReadCube | Do not use "LOCATE PDF" on multiple selections. |
Web Browser (Turn OFF Prefetch)
"Page loading speed improvement" features access sites in the background.
| EEdge | Settings > Cookies and site data OFF "Preload pages for..." |
|---|---|
| CChrome | Settings > Performance OFF "Preload pages" |
| SSafari | Preferences > Search OFF "Preload Top Hit in..." |
| FFirefox | about:config > network.prefetch-next false Change value to "false" |
Generative AI & Data Mining
* Uploading content to cloud-based generative AI may constitute copyright infringement.
Strict Account Management
"Lending your ID to others" or "using someone else's ID" is prohibited under Kyoto University's Information System Usage Regulations.
Posters & Flyers
[Solved] Partial Outage of Search Services
We are currently experiencing intermittent instability with the search services listed below.
- The “Discovery” on the Library Network website
- E-Journals / E-Books List
- Links accessed via the “eJournal” button in KULINE search results
We apologize for any inconvenience this may cause.
[Main Library] To those who will leave Kyoto University in March： Deadline for Interlibrary Loan (ILL) and Payments
・Those who would like to order documents from other universities (photocopy, loan), please apply by Thursday, 5 March.
・Those who have borrowed books from other universities, the deadline for returning them is Wednesday, 18 March.
・Those who haven't received or paid yet, you should do so as soon as you can.
・If you will be enrolled after April, please indicate that in the comments on your application.
*This news is for users of Kyoto University Main Library.
*The deadline differs for libraries other than the main library. Please check with each library for details.
[Infomation Service Section, Kyoto University Library]
[Important] Introduction of Multi-Factor Authentication for E-Journal and Database Access
*Multi-factor authentication has been introduced. Please refer to the explanation below when using it. (2026.2.19).
*Added a note that short-term IDs are not subject to multi-factor authentication (no one-time password required) (2025.12.25).
Starting Thursday, February 19, 2026, as part of our security enhancement measures, we will introduce the university's multi-factor authentication (at our university, "two-factor authentication" combining two elements) operated by the Institute for Information Management and Communication for access to electronic journals and databases.
There will be no major changes to the procedure itself, but the login screen flow and input fields will change. This is the same as logging into student email (KUMOI) or faculty/staff email (KUMail).
With the introduction of multi-factor authentication, in addition to your ECS-ID/SPS-ID and password, you will need to enter a "one-time password" generated by your smartphone or an authentication app.
*Access with a short-term ID is not subject to multi-factor authentication (no one-time password is required).
1. Overview of Changes
In addition to conventional ID and password authentication, we will require a second factor (one-time password) for identity verification, thereby improving the security level.
This will reduce the risk of unauthorized use due to leakage of IDs and passwords.
| Before Change (Current) | ECS-ID or SPS-ID + Password |
|---|---|
| After Change (From February 19, 2026) |
1. ECS-ID or SPS-ID + Password 2. One-Time Password (6-digit or 8-digit number) *If you use a short-term ID, a one-time password is not required. |
2. How to Use After Multi-Factor Authentication Introduction
The basic flow of "clicking the bookmarklet to authenticate" remains unchanged.
Connection Procedure
*Please enter the code from an authenticator app such as Google Authenticator, a browser extension, or an email notification.
3. Advance Preparation Required
To use multi-factor authentication, you need to complete the university-wide multi-factor authentication setup in advance.
If you have not yet completed the setup, please refer to the following manual.
Multi-Factor Authentication Getting Started Manual (Institute for Information Management and Communication)
https://u.kyoto-u.jp/mfa-start-en
[Contact]
Main Library, Electronic Resources Team
https://www.kulib.kyoto-u.ac.jp/form/14106?lang=en
【Main Library : Questionnaires】What’s Your “Core Book”？ (Feb. 16 – Mar. 31)
<Period: Monday, February 16 to Tuesday, March 31, 2026>
<Subject: Current Kyoto University students or those graduating this spring>
As the academic year draws to a close, why not take a moment to reflect on your studies and research at Kyoto University? We imagine books have always been a constant presence. For you,
• The books that shaped who you are today
• The books that shaped your research
• The books you want to talk about their appeal
...what are they?
We have collectively named them “Core Books.”
Please introduce one of your cherished Core Books.
Fill out and submit the following questionnaires (https://forms.gle/hcwrfREWr36eQCLW6) to display the "keyword." At the Library Counter 2, show the “Keyword” screen (displayed on your smartphone) and your student ID to the staff.
Participants who respond will receive original library goods (not for sale).
The redemption period is February 16 to March 31.
[Kyoto University User Support Division]
