[Important] Introduction of Multi-Factor Authentication for E-Journal and Database Access
*Multi-factor authentication has been introduced. Please refer to the explanation below when using it. (2026.2.19).
*Added a note that short-term IDs are not subject to multi-factor authentication (no one-time password required) (2025.12.25).
Starting Thursday, February 19, 2026, as part of our security enhancement measures, we will introduce the university's multi-factor authentication (at our university, "two-factor authentication" combining two elements) operated by the Institute for Information Management and Communication for access to electronic journals and databases.
There will be no major changes to the procedure itself, but the login screen flow and input fields will change. This is the same as logging into student email (KUMOI) or faculty/staff email (KUMail).
With the introduction of multi-factor authentication, in addition to your ECS-ID/SPS-ID and password, you will need to enter a "one-time password" generated by your smartphone or an authentication app.
*Access with a short-term ID is not subject to multi-factor authentication (no one-time password is required).
1. Overview of Changes
In addition to conventional ID and password authentication, we will require a second factor (one-time password) for identity verification, thereby improving the security level.
This will reduce the risk of unauthorized use due to leakage of IDs and passwords.
| Before Change (Current) | ECS-ID or SPS-ID + Password |
|---|---|
| After Change (From February 19, 2026) |
1. ECS-ID or SPS-ID + Password 2. One-Time Password (6-digit or 8-digit number) *If you use a short-term ID, a one-time password is not required. |
2. How to Use After Multi-Factor Authentication Introduction
The basic flow of "clicking the bookmarklet to authenticate" remains unchanged.
Connection Procedure
*Please enter the code from an authenticator app such as Google Authenticator, a browser extension, or an email notification.
3. Advance Preparation Required
To use multi-factor authentication, you need to complete the university-wide multi-factor authentication setup in advance.
If you have not yet completed the setup, please refer to the following manual.
Multi-Factor Authentication Getting Started Manual (Institute for Information Management and Communication)
https://u.kyoto-u.jp/mfa-start-en
[Contact]
Main Library, Electronic Resources Team
https://www.kulib.kyoto-u.ac.jp/form/14106?lang=en
【Main Library : Questionnaires】What’s Your “Core Book”？ (Feb. 16 – Mar. 31)
<Period: Monday, February 16 to Tuesday, March 31, 2026>
<Subject: Current Kyoto University students or those graduating this spring>
As the academic year draws to a close, why not take a moment to reflect on your studies and research at Kyoto University? We imagine books have always been a constant presence. For you,
• The books that shaped who you are today
• The books that shaped your research
• The books you want to talk about their appeal
...what are they?
We have collectively named them “Core Books.”
Please introduce one of your cherished Core Books.
Fill out and submit the following questionnaires (https://forms.gle/hcwrfREWr36eQCLW6) to display the "keyword." At the Library Counter 2, show the “Keyword” screen (displayed on your smartphone) and your student ID to the staff.
Participants who respond will receive original library goods (not for sale).
The redemption period is February 16 to March 31.
[Kyoto University User Support Division]
[Library: for KU members] Briefing Session on Rule Changes for Open Access (JSPS KAKENHI, etc.) (March 10, 2026)
The Kyoto University Library Network will hold a briefing session regarding the "Rule Changes for Open Access (JSPS KAKENHI, etc.)" that will apply from FY2026.
Under the "Basic Policy on the Realization of Immediate Open Access to Scholarly Publications (National Policy)", research projects selected for KAKENHI and other public funds from FY2025 onwards will be mandated to provide immediate open access to scholarly papers and their underlying data. Consequently, researchers will be required to take new measures, such as registering their work in KURENAI (Kyoto University Research Information Repository) and managing Article Processing Charges (APC).
In this session, we will provide specific, practical guidance on support measures, including how to provide OA for papers and research data through KURENAI and
the APC discount schemes offered by Kyoto University.
We will also discuss international trends in Open Science and the significance of both the National and Kyoto University OA policies.
Event Details
Date & Time: Tuesday, March 10, 2026 | 13:15 – 14:45
Language: Japanese Only
Target Audience: Researchers affiliated with Kyoto University (especially those planning to receive competitive research funds such as KAKENHI).
Format: Online (Zoom)
*No prior registration is required.
Zoom connection information
- Faculty and Staff: Please check the Faculty and Staff Groupware (SPS-ID login required).
https://ku1.cybozu.com/g/bulletin/view.csp?cid=68&aid=23473 - Students: Please check the KULASIS Bulletin Board (on-campus access only).
https://www.k.kyoto-u.ac.jp/internal/information_detail?no=8633&display_lang=en
Program:
Moderator：Honami Numajiri (Assistant Professor, Research and Development Laboratory, Kyoto University Library)
13:15 International Trends and the Significance of Open Science Leading to the National OA Basic Policy
Yasuhiro Murayama, Professor, R&D Laboratory, Kyoto University Library
13:35 National and Kyoto University Policies on Open Access and Research Data Sharing
Chifumi Nishioka, Associate Professor, Institute for Information Management and Communication
13:55 Open Access Support by the Library Network－Providing OA for Papers and Research Data via KURENAI
Repository Section, Kyoto University Library
14:10 APC Discount Schemes at Kyoto University
Electronic Resources Section, Kyoto University Library
14:25 Q&A Session
References:
The National Policy on Promoting Open Access to Publicly Funded Scholarly Publications and Scientific Data
https://www.kulib.kyoto-u.ac.jp/openaccess/1404342?lang=en
Discounts on Article Processing Charge (APC) Publishing
https://www.kulib.kyoto-u.ac.jp/openaccess/1404336?lang=en
[Research Support Division, Kyoto University Library]
Submit: 2026-02-13
[Maintenance] "KURENAI" has been temporarily inaccessible（02/12 8:30-13:00）
KURENAI will be temporarily unavailable for maintenance during the following time:
- Date: February 12th, 2026 (Thursday)
- Time: 8:30 AM - 13:00 PM (JST, estimated)
We apologize for the inconvenience and appreciate your cooperation.
[Repository Section, Main Library]
Posted: 2026-02-12
[Main Library] "Books on Japan" section has been newly established!
The Education Center for Japanese Language and Culture of the ILAS operates a Japanese Language Resource Room to support the learning of our international students.
Main Library has established a new "Books on Japan" section to enable more individuals to access books for Japanese language learning and understanding Japanese culture.
We have carefully selected materials recommended by Centre faculty members.
Alongside Japanese Language Resource Room, we hope you will find this section useful for your daily studies and research.