Kyoto University Library Network - [Library Network] Conditions of Use and Licensing Restrictions for E-Resource

[Library Network] Conditions of Use and Licensing Restrictions for E-Resource

On 2026-04-24 (549 reads)

Prohibited Actions When Using Electronic Resources

Mass Downloading Strictly Prohibited

Automated operations or bulk downloads using programs
Rapid consecutive clicks (prohibited even manually)
Access via browser prefetch functions
Copying, redistribution, or use beyond personal purposes

Penalty If detected as excessive access, not only the individual but access from the entire university may be blocked.

Cases of Unintentional "Excessive Access"

Cases where actions are considered "attacks" by system specifications are increasing, even without malicious intent.

Case 1. Group Division of Work

Multiple people in a lab divided download tasks manually. Since the access source (university IP) was the same, it was detected as concentrated access in a short period.

Solution: Space out your downloads and only retrieve what you need

Case 2. Continuous Abstract Viewing

Clicking through HTML abstracts and full texts one after another. Even without opening PDFs, the request frequency to the server was considered "downloading".

Solution: Use abstract databases (Web of Science, etc.) for research

Case 3. Automatic Retrieval by Tools

The "auto-import PDF" setting in reference management software was ON, causing repeated mass access in the background.

Solution: Turn OFF the settings below immediately

Case 4. Physical Accident

A book fell on the keyboard, holding down the F5 key (refresh). Hundreds of accesses were recorded in just a few minutes.

Solution: Be careful around your PC when away

Essential! Settings Review Checklist

Reference Management Software (Turn OFF Auto-DL)

Prevent unintended background communication.

Paperpile	Settings > Storage & Sync OFF "Automatically download PDFs"
EndNote Click Mendeley	Disable the extension or uncheck "Automatically add PDFs" in settings.
Zotero	Do not run "Find PDF" on multiple selections. Turn OFF Connector proxy settings when off-campus.
ReadCube	Do not use "LOCATE PDF" on multiple selections.

Web Browser (Turn OFF Prefetch)

"Page loading speed improvement" features access sites in the background.

EEdge	Settings > Cookies and site data OFF "Preload pages for..."
CChrome	Settings > Performance OFF "Preload pages"
SSafari	Preferences > Search OFF "Preload Top Hit in..."
FFirefox	about:config > network.prefetch-next false Change value to "false"

Generative AI & Data Mining

Using electronic resources for AI training or data mining may require special permission or contracts from publishers. Please contact the library in advance.
* Uploading content to cloud-based generative AI may constitute copyright infringement.

Strict Account Management

Please manage your ECS-ID (students) or SPS-ID (faculty/staff) carefully.
"Lending your ID to others" or "using someone else's ID" is prohibited under Kyoto University's Information System Usage Regulations.

Posters & Flyers

Library Network