Kyoto University Library Network

0.Overview

• University members can make Interlibrary Loan (ILL) requests. 1. [Photocopy], 2. [Loan]
  * It is not possible to make requests if the material is available in your home campus. In order to obtain such materials, please visit the holding library in person.
• Please read in advance "Guide to Kyoto University Library Network Online Services".
• Please be sure to logout, when you complete your request!
• Before ordering, please check by KULINE whether the material is available in your home campus.
• According to Japanese copyright law, photocopies may be made under the following conditions.
  • A certain period of time has passed since the date of publication.
  • Only a portion of a given book may be photocopied. (In principle, photocopying of an entire book is not permitted.)
  • The purpose of photocopying is for research only.
• Some lending libraries require that borrowed materials be used in the borrowing library only or prohibited to copy.
• Some libraries have restrictions on the number of requests that can be made at one time. (cf. Main Library......[Photocopy] Up to 10 requests at per day, [Loan] Up to 1 item at once.)
• In order to obtain articles or borrow books, there is a charge as well as a wait period.

1.How to apply

It is possible to make Interlibrary Loan online in the following ways.

Apply through:	Description
1) Search results of KULINE	When you search materials through KULINE and they are held in other campuses or in other universities, submit requests on search results page.
2) Kyoto University Article Linker (By using Databases) A Guide to KU Article Linker (Japanese only)	When you find materials through Databases (ex. CiNii, Web of Science), submit requests by using "KU Article Linker". For the user's convenience, bibliographic information will be copied automatically to the application form. It is possible to make Interlibrary / Intercampus Loan requests through DOI/Pubmed search in the Kyoto University E-Journals List.
3) Homepage of KULINE	When materials are not found through KULINE or Databases, submit requests on homepage of KULINE. Please enter a holding library if you know where materials you request are held (ex. National Diet Library).

Below may be found a detailed description of each application method.

2.Login (This screen may not be displayed. Please go to the next step.)

• Put enter your ECS-ID or SPS-ID and password and click [Login].
  • ECS-ID: For Students (i.e. a0******)
  • SPS-ID: For Faculty and Staff Members (i.e. taro123kyodai)
• If you fail to login, please close the window.
• If you can not login, please ask Kyoto University Library KULINE Services WG.

3.Select Request Conditions (This screen may not be displayed. Please go to the next step.)

• "Select Request Conditions" will be displayed. Select a type of the material ( Books / Serials ) and click [Next].
  • Books: borrowing a book or photocopy of a portion of a book
  • Serials: photocopy of an article

4.Request Information Entry

1. 1. Material Information
      • [Photocopy] Please make one order for each article. [Loan] Please make one order for each book.
      • Please fill in the information details. If you can not fill in the column, please write "unknown". If the request information is not correct, wait time may be extended.
   2. Client Information
      • When changing your registered phone number, please enter your preferred contact phone number.
   3. Request Information
      • Apply Library: You will pick up materials at the applying library. Applying library varies from the faculty to which you belong as well as method of payment. Please see "List of Libraries which accept Interlibrary Loan Request / Kyoto University Library Network Online Services"
      • Range: If you want to get materials from foreign libraries, please contact the apply library in advance.
      • How to send: When requesting express mail, select "Express" in the pull down menu. (Extra charge required.)
      • Restriction(Book only): Select whether you would like to cancel the request if the item is "in-library use only" or not. *"In-library use only" means that the item cannot be taken out of the library.
   4. Payment Method
      • Private expense: Payment should be made when the users obtain the material.
      • Public expense: Please select the "ILL" budget (i.e. **********-ILL). For payment at public expense, please ask your affiliated library.
      • When requesting photocopies from other KU libraries in another campuses at public expense, you generally read the documents in PDF format.

5.Notes

• Please enter information that you would like to let us know like below examples
• Photocopy: (e.g.) Please make color copies of all colored images within the article.
  Loan: (e.g.) I want to cancel this request if the item is in-library use only or prohibited to copy.
• If you have located the material in a specific library, please write it in detail.
  (e.g.) National Diet Library NDL ONLINE, BL-OPAC, X university OPAC
  (e.g.) Web of Science、PubMed、CiNii、Scopus
• When a material which is originally available at Kyoto University becomes unavailable for a certain reason (lost, on loan for a long period, library under construction), please write the reason in the notes section.

6.Finally, click [Submit].

5.Request Confirmation

• "Request Confirmation" will be displayed. After checking the request information, click [Submit].
  • When changing the request information, click [Back to Entry].
  • When canceling the request, logout.
• After submitting the request, you are required to pay a charge.
  • It is possible to cancel the request through MyKULINE, if the request has not been processed.
  • Please note, it is not possible to cancel the request if the request has been processed.
  • Please check "7.How to check the request status".

6.After Completing Request

• "Request Completion Notification" will be displayed.
  • Confirmation E-mail will be sent to your e-mail address.
  • You can check the request status through MyKULINE.
• Please be sure to logout, when you complete your request!
• When the photocopies or books are ready to be picked up, notification will be made by E-mail. Please pick them up as soon as possible.
• Inquiries about the request should be made to the applying library. Please be sure to tell your request No.(i.e. IL******) as well.

7.How to check the request status

• You can check the request status on homepage of MyKULINE.
• Copy request list / Loan request list
  • Click "Bibliography information" to check the request detail.
  • You can cancel or delete requests. Please check the checkbox and click the button at the bottom of a screen.
• Copy request detail / Loan request detail
  • You can cancel requests. Please check the checkbox and click the button at the bottom of a screen.
• ATTENTION!!
  • You can cancel requests if the status is "Under application".
  • You can delete requests from the list if the status is "Rejected", "Cancelled", "Received" or "Returned".

8.Troubleshooting

When you cannot make requests, please contact Kyoto University Library KULINE Services WG. Please give the following information.

• Your name and faculty
• When the trouble occurred
• Request information
• Content of the error message displayed

Please refer to the "KULINE-FAQ" also.