Kyoto University Library Network

The KURENAI Deposit System retrieves article data from the Activity database on Education and Research, Kyoto University and Web of Science, and displays them in a list. You can select from the list and deposit them.

1 Click "Deposit into KURENAI" on the right side of the article that you want to apply for KURENAI publication.

2 Drag and drop the manuscript file into the item "Article File (required)."

• Please attach the final author's manuscript, which the finalized manuscript that has been peer-reviewed and accepted by the publisher, not the version that has been layout-proofread by the publisher and published in the journal (i.e., final publisher version). Click here to learn more about the version of the manuscripts.
• Some articles allow to publish the final publisher version, which is the version that the publishers proofread the layout and published in the journal, on KURENAI. If so, we will replace the version.

3 Confirm the entered information and correct it if necessary. If the article has a DOI, enter the DOI and click "Complete bibliographic information from DOI" to automatically complete the article information.

4 If you have supplementary data, drag and drop it into the item "Supplementary material files."

• If you want to publish research data separately from the article, please deposit it from "Deposit Research Data" displayed on the page after depositing the article.
• To deposit research data separately
• DOI can be assigned individually to research data supporting the article.
• Detailed information such as conditions for secondary use can be added to research data.
• For further information on publishing research data, click here.

5 Confirm the item "Agreement (required)" and check the box.

6 Click "Confirm your entry" to move to the page of the Confirmation of contents.

7 If you are done with the confirmation, click "Register with this content." This completes the application.

• You can check the registered data under "In Process."
• Thereafter, we will do the preparatory work for publication and make KURENAI available to open access. You will receive the email after publication on KURENAI.

KURENAI also allows you to publish research data separately. For further information on publishing research data, click here.

2 Click "Create new data" on the home menu.

3 Click "Deposit Research Data."

4 Drag and drop research data file(s) into "File (required)." You can deposit multiple files at once.

• You can also deposit files that compress multiple files together, such as ZIP files.
• There is no limit to the number of files that can be deposited.
• We recommend that you prepare a README file that explains the contents and structure of the data file.
• If the sum of file size exceeds 5GB, please contact us before application.

5 Enter the research data information.

6 Click "Do not obtain" in the item "Obtain the secret URL" if you want to publish the content(s) on KURENAI immediately.

7 Select "Immediate" or "Specify date" in the item "File publication start date (required)."

• If you select "Immediate," the data will be made available on KURENAI as soon as we are ready after application.
• If you select "Specify date", we will set it to be published on KURENAI on that date.

8 Select "Terms of secondary use (required)" from the pull-down menu.

• Please be sure to select "Terms for secondary use." The default is set "CC-BY (Attribution)." For further information on the Creative Commons licenses, click here.
• The public page of the research (basis for the article) data will be displayed as follows. In accordance with the Kyoto University Research Data Management and Dissemination Policy, the right to manage and disseminate research data rests with the researcher, creator, or person responsible for research data management. The license of the terms and conditions of use of this publicly available research data is (selected terms and conditions of use license). Please clearly indicate the source of this data for any secondary use or publication.

9 Confirm the item "Agreement (required)" and check the boxes.

10 Select "Obtain" or "Do not obtain" in the item "Obtain the secret URL."

• [Caution] It takes about one week after publishing on KURENAI to become the DOI valid.

11 Click "Confirm your entry" to move to the page of the Confirmation of contents.

12 If you are done with the confirmation, click "Register with this content." This completes the application.

• You can check the registered data under "In Process."
• Thereafter, we will do the preparatory work for publication and make KURENAI available to open access. You will receive the email after publication on KURENAI.

If you want to share the data supporting your submitting manuscript with reviewers only before publishing it on KURENAI, you can deposit it provisionally and issue a secret URL for peer review. Note that the secret URL is a temporary function and is subject to publication on KURENAI. Please apply for KURENAI publication as soon as the peer review is finished.

Steps 1. to 5. are the same as the "How to apply."

6 Select "Obtain" in the item "Obtain the secret URL." The default value for the expiration date is 3 months later. Edit it as necessary (up to 1 year later can be set).

7 If you select "Obtain the secret URL" in the item "File publication start date (required)," it will only select "Undetermined." As soon as the peer review is finished (as soon as the manuscript is accepted and published), please apply for KURENAI publication.

8 Select "Terms of secondary use (required)" from the pull-down menu.

• Please be sure to select "Terms for secondary use." The default is set "CC-BY (Attribution)." For further information on the Creative Commons licenses, click here.
• The public page of the research (basis for the article) data will be displayed as follows; In accordance with the Kyoto University Research Data Management and Dissemination Policy, the right to manage and disseminate research data rests with the researcher, creator, or person responsible for research data management. The license of the terms and conditions of use of this publicly available research data is (selected terms and conditions of use license). Please clearly indicate the source of this data for any secondary use or publication.

9 Confirm the item "Agreement (required)" and check the boxes.

10 Select "Obtain" or "Do not obtain" in the item "Obtain the secret URL."

• [Caution] It takes about one week after publishing on KURENAI to become the DOI valid.

11 Click "Confirm your entry" to move to the page of the Confirmation of contents.

12 If you are done with the confirmation, click "Save this content and obtain the secret URL." The data will be moved to "Under Review" on the left menu column.

13 The secret URL will be assigned. Please share this URL yourself to the journal editors.

• [Caution] Please be careful to handle the secret URL. Anyone who obtains the URL can access the data.

14 On the secret URL page, the download button, expiry date, and downloaded count are displayed.

• Once the secret URL expires, the research data on the secret URL will be automatically deleted and the URL cannot be reconstruction.
• For other details such as DOIs obtained, please check "Under Review."

15 After the peer review is finished, select the relevant data from "Under Review" in the left menu column to display "Details."

• Click "Register with this information" to complete the application of the KURENAI publication. If you need to update the file, please let us know by clicking "Contact Us" on the right side of the page.
• Thereafter, we will do the preparatory work for publication and make KURENAI available to open access. You will receive the email after publication on KURENAI.

Please refer to "Deposit a new article (You can easily complete the article information by using the DOI)" since this is the same as the procedure for articles.